Virginia Master Gardener Association, Inc.
VA. Tech – Blacksburg
(Arlington/ Alexandria) Joe Kelly; (Blue Ridge) Charlie Whittle; (Fairfax) George Graine; (Fauquier) Jim Scibek; (Green Spring) Joan Richards, Cyndi Bishop; (Hanover) Christy Brennan, (Prince George) Cheryl Sebera, Barbara Greer; (Prince William) Janet and Bill Scott, Frank Reilly, Leslie Paulsen; (Newport News), (Rockbridge) David Mims; (Virginia Beach) Mary Ann Kincaid, Betty Villers; (York) Jackie Lohr.
President Betty Villers called the meeting to order at 5:00 pm
One correction was made to the minutes of the April 18, 2009 to add an attendee Cyndi Bishop.
The minutes were accepted with the correction added as posted on the VMGA web site.
Bill presented the treasurer's report. The treasurer’s report will be filed for audit. (The report is attached).
The annual audit was completed; the findings will be presented at the Annual Meeting Sat June 20th to the board, coordinators and members attending MG College.
A motion was made to defer all reports to the annual meeting.
The Motion was seconded and passed.
Unfinished Business:
Barbara Geer – Education Committee- The education committee has a program scheduled in Charlottesville in conjunction with Master Naturalist on Oct 13th. The committee has another opportunity for an event in the Isle of Wight area on Oct 31st. The committee wanted to get approval to confirm the event. Each event would have a different set of topics and presenters. After much discussion on issues of having three VMGA /MG events in the same month – a motion was made to schedule the event on Oct. 31st as this would appeal to a different area and members. The motion passed.
New Business:
A suggestion from Mary Anne Kincaid to announce during the first day of announcements that it would be nice if the VMGA President was scheduled to welcome everyone to MG College and explain VMGA and our part in MG College.
Next VMGA meeting will be held on August 8th, 2009 – 10:00 am Lynchburg College, Claytor Nature Study Center -Sponsored by Hill City Master Gardeners.
Meeting adjourned at 1:45 p.m.
Respectfully submitted,
Christy Brennan, VMGA Secretary
Virginia Master Gardener Association, Inc
Treasurer’s Report
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Balance Sheet |
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Data As OF: |
5/31/2009 |
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Checking Account Balance |
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$9,452.53 |
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PDR Education Endowment CD Balance |
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$13,943.30 |
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Reserve CD #1 Balance |
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$0.00 |
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Reserve CD #2 Balance |
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$4,735.19 |
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Future Dues CD Balance |
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$5,864.40 |
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Fundraising Inventory |
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$788.98 |
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Total Assets |
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$34,784.40 |
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Unearned Income - Future Dues |
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$9,531.01 |
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Coordinator Endowment Funds Payable |
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$1,078.00 |
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Fund Raising Gifts for Coordinator Endowment |
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$1,411.88 |
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Special Education Scholarship for Prince William |
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$0.00 |
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Total Liabilities |
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$12,020.89 |
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Accumulated Earnings |
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$20,496.57 |
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Current Year Earnings |
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$2,266.94 |
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Total Net Assets |
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$22,763.51 |
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Total Liabilities and Net Assets |
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$34,784.40 |
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Checking Balance as of |
3/31/2009 |
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$6,665.49 |
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Receipts |
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$3,782.00 |
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Coord Endowment Gifts |
$383.00 |
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Dues FY 10-19 |
$2,760.00 |
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FY 09 dues (current FY) |
$0.00 |
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Education |
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$0.00 |
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Fundraising |
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$538.00 |
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Gift for EEF |
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$101.00 |
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Restricted Gift for Scholarship |
$0.00 |
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Disbursements |
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-$994.96 |
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Comm/Support |
-$723.12 |
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Coord Endowment Cmte |
$0.00 |
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Coord Endow Gift Transfers |
$0.00 |
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Education |
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$0.00 |
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Education Scholarship-Spec |
$0.00 |
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EEF Scholarships |
$0.00 |
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Elections |
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$0.00 |
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Fund Raising Cmte |
$0.00 |
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Fund Raising Gifts to Endowment |
$0.00 |
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Marketing |
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$0.00 |
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Membership & Roster |
-$91.00 |
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Newsletter |
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-$174.84 |
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State Fair |
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$0.00 |
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Officers Expense |
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President |
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$0.00 |
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Vice President |
$0.00 |
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Secretary |
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$0.00 |
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Treasurer |
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-$6.00 |
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Transfers |
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$0.00 |
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EEF Gift Transfers |
$0.00 |
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Lifetime Dues Transfers |
$0.00 |
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Reserve CD Transfers |
$0.00 |
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Fundraising Inventory Transfer |
$0.00 |
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Checking Balance as of |
5/31/2009 |
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$9,452.53 |
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Interest Income on Reserve and EEF CD's |
$669.80 |
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Interest Income on Future Dues CD |
$245.39 |
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Committee |
Budget |
Income |
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Membership |
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FY 09 (Lifetime/Prior Year) |
$3,600.00 |
$4,356.00 |
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FY 09 (Current FY) |
$1,600.00 |
$1,116.00 |
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Subtotal |
$5,200.00 |
$5,472.00 |
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Education |
$3,000.00 |
$0.00 |
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Fundraising |
$1,000.00 |
$1,411.88 |
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Gift for EEF |
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$230.00 |
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Interest Income |
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$915.19 |
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Restricted Gift for Scholarship |
$0.00 |
$0.00 |
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total |
$9,200.00 |
$8,029.07 |
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Committee |
Budget |
Expense |
Year-End |
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Comm/Support |
$300.00 |
-$723.12 |
-$423.12 |
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Coord Endowment Cmte |
$100.00 |
$0.00 |
$100.00 |
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Education |
$3,000.00 |
$0.00 |
$3,000.00 |
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Education Scholarship-Spec |
$0.00 |
$0.00 |
$0.00 |
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EEF Scholarships |
$600.00 |
-$600.00 |
$0.00 |
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Elections |
$0.00 |
$0.00 |
$0.00 |
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Fund Raising Cmte |
$0.00 |
$0.00 |
$0.00 |
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Fund Raising Gifts to Endowment |
$1,000.00 |
-$1,411.88 |
-$411.88 |
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Marketing |
$300.00 |
-$225.00 |
$75.00 |
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Membership & Roster |
$2,000.00 |
-$1,342.32 |
$657.68 |
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Newsletter |
$1,300.00 |
-$778.63 |
$521.37 |
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State Fair |
$350.00 |
-$420.57 |
-$70.57 |
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Officers Expense |
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President |
$125.00 |
-$98.09 |
$26.91 |
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Vice President |
$25.00 |
$0.00 |
$25.00 |
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Secretary |
$35.00 |
-$62.21 |
-$27.21 |
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Treasurer |
$65.00 |
-$100.31 |
-$35.31 |
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total |
$9,200.00 |
-$5,762.13 |
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Fund |
Balance to Start Fiscal Year |
Funds Received |
Transfers |
Balance |
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Coordinator Endowment |
$0.00 |
$1,078.00 |
$0.00 |
$1,078.00 |
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Fundraising for Endowment |
$0.00 |
$1,411.88 |
$0.00 |
$1,411.88 |
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Education Endowment |
$123.00 |
$230.00 |
$0.00 |
$353.00 |
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total |
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$2,842.88 |
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