D R A F T
Minutes of the Regularly Scheduled Meeting of
The Virginia Master Gardener Association, Inc.
February 10, 2007
Attendance
(Amherst, Campbell, Lynchburg) Karen Sacasky, Debbie Straw; (Arlington/Alexandria) Vivian Ballard;
(Brunswick/Mecklenburg/Lunenburg, Nottaway)Virginia Myrick, Nancy Drewry;
(Chesapeake) Pinky Derieux; (Chesterfield) Lynn Foote; (Fairfax) George Graine;
(Gloucester) Florace Arnold; (Goochland, Powhatan) Chuck Miller; (Hanover)
Cheri Haggerty, Christy Brennan; (Halifax) Bill McCaleb; (Isle of Wight,
Southhampton, Surry) Betty Hendrix; (James City County/Williamsburg) Angela
Cingale, ) Anne Odle; (Newport News)
Anita Smith; (Norfolk) Don Snipes; (Northern Neck/Northumberland) Pat Rogers;
(Portsmouth) Sylvia Heaster, LuAnne Copeland, Bill Smoot; (Prince George) Mae Robertson, Cheryl Sebera;
(Prince William) Frank Reilly; Bill Scott; (Roanoke)Ginny Craig; Kathryn
Debnar, Shelby Snider; (Rockbridge/Bath) Ted Jenks; (Suffolk) Betty Freedman,
Nita Holt; (Virginia Beach) Paul Campbell, Mary Ann Kincaid, Betty Villers;
(Virginia Tech/VCE) David Close; (York) Jackie Lohr. .
Call
to Order
President Cheri Haggerty called the meeting to order at 10:00 a.m. and
introduced
Welcome
Cheryl Sebera, Prince George Unit Representative, welcomed everyone and
introduced the Glenn Chappell, Extension Agent.
Introductions followed around the room.
Minutes –
Angela Cingale
A correction was made in the attendance area. Change noted and minutes will be
updated. February minutes were approved
with the correction and will be posted on the VMGA website.
Treasurer's Report – Ted Jenks
Report
accepted as read. The
full Treasurer’s Report is at the end of minutes.
Education -
Fran Shelton and Pinky Derieux, Co-Chairs
Members - Al
Thompson, Chuck Miller, George Graine, Pinky, Kathryn Debnar, Lenore Plissner,
Debbie Hamilton,
and Nancy Drewry
Pinky Derieux reported that the next Education Program will
be held at
Cheri
reported that the newsletter was accomplished in a timely manner even though
there were a lot of updates to names and addresses. MaryAnn Kincaid also reported that 380 newsletters were sent via e-mail
and 150 were sent via USPS.
.
Mary Ann Kincaid reported that total membership is
539. Active-386, Auxiliary 10, Lifetime
143.
This is a
net increase of (22) members since December.
Of the total memberships (539), 369 expire this May.
154
members have not renewed.
Communication/Unit
Support - Frank Reilly, Chair
Unit Support /Website Members: Pat Reilly,
Frank Reilly, Pinky Derieux, and Karen Sacasky
The unit support committee passed on information about Plant-A-Row for the Hungry to volunteers interested in participating.
Communications
Members – Cheri Haggerty, Shelby Snyder, Kathryn Debnar, Betty
Truax, George Graine, Tom Bolt, Kathryn Debnar, Betty Truax, and Tom Bolt
Frank reported that since the
December regularly scheduled meeting there have been 2,035 unique
visitors to VMGA.net. The visitors visit between 2 and 4 pages past the
front page when they come, and click on about 8 items per visit. This is a very favorable “dwell
time” that most commercial sites would be proud to have. Since the December regularly scheduled
meeting, the web page has been updated on 174 separate
occasions. The
most popular pages in the last two months have been Calendar,
About VMGA & Membership and Educational Events; but more
than 58% of our page views come in through the front page. About 28% of our page views come from people
who found us by search engine. Kathryn Debnar is currently accepting changes to
the calendar. George
Graine is painstakingly going over the site and providing comments to
Frank. He could use a volunteer to help
actually perform the edits. Membership Applications are available on-line at
the Membership page. College Scholarship
information is up and current.
Finance- Bill
Scott, Chair
Members: Ted Jenks, Lennie Mather,
and Brenda Shimchick
The Finance Committee members will contact the committee chairs for input and prepare the 2007 budget.
State Fair –
VMGA T-Shirt Fund-Raiser – Betty Villers
Betty has sold 75 T-Shirts and 37 more were sold today at $10.00 each
and only 32 left. She mentioned all the
sizes and procedure of how unit reps have made their purchase. MG College would be a good place to wear the
T-Shirt due to the high attendance and to encourage others to purchase
one. Cheri thanked Betty for the success
of this fund-raiser.
State Coordinator Endowment
Committee-Pat Reilly, Chair
Members - Angela Cingale,
Dave Close, Kathryn Debnar, Carol Dixon, Jane Pratt Schilling and Jim Scibek, Bill
McCaleb, and Max Bales, Director of Development for CALS.
In Pat’s absence, Frank
Reilly reported that there is a balance of $214,234.76. Dogwood pins are
available for the “$50 for 5” There has been a delay in delivering the pins
because the donor information resides with the Development office. Many donors
wish to remain anonymous in their gift to the endowment fund. The Development
office has offered to send the pins to donors and the Endowment Fund. Ann Odle, JCC/Williamsburg, presented Dave
with a check for the Endowment Fund.
Education
Endowment Fund – Paul Campbell, Chair
Committee members: Ed Hazelwood,
Jackie Lohr, Jim Revell, and Jane Wyman
Paul reported that we will award 6 scholarships through
the Diane Relf Education Fund. The unit’s VCE agent may submit up to two (2)
applications to the EEF committee for consideration and the deadline for
submission is May 18th. Committee meets
electronically. The board provides $600
toward scholarships but units can designate monies toward the
scholarships. He recommended that we
offer a one-time scholarship in memory of Chuck Norrington. The motion was taken under advisement by the
Executive Board.
Reported on
the following: AAG – Dave has seed packets
that can be distributed at garden shows/fairs, plant clinics, garden
Club talks,
etc.; they will be available through the Extension ordering system next week;
contest launched; entries due
September
1; winners for each category awarded at State Fair (expenses paid); hope to
have
Present the
awards; VMGA sponsoring Category 3 and will be looking for volunteers to help
judge their category. State
Record keeping System
–
work continues; Sarah Kelly recently moved the entire application to a new
server; the
system was down for a day and a
half in late January; Sarah is working to clean up bogus dates; some units
received emails regarding specific data entries that were suspect; if your unit
didn’t receive an email you have nothing to worry about.
WildlifeChapter Dave met with Jim Riddell and Jim
Parkhurst. They have a timeline for
producing the chapter and Dave is working up a section on wildlife enhancement
and Jim Parkhurst.will be working up a section (the bulk of the chapter) on
nuisance wildlife; a complete rough draft should be ready by June and will be
included in the updated MG Handbook. MG
College 2007 – plans are coming along nicely; registration fee will
be the same at $125 for the full conference; daily rates available as well;
Milestone Award discounts will be the same as last year as well; remember there
is a one year roll-over of these discounts but they can only be used one at a
time (they are not cumulative); new for this year – rooms in the former
Donaldson-Brown will be available for summer conferences; we will have access
to approximately 60 rooms; the rates for these rooms will be $40/single or
28/double; double rooms will have a queen and a full/twin; remaining rooms will
all be in New Res East; singles will be $35.50 and doubles $25 (these prices do
not include tax and may vary slightly – the Board of Visitors will meet in March to approve on-campus housing rates
for summer conferences for 2007 and 2008); meals will be $21.50/day. Tour of VA –
Unit reports
Unit reports were given at this time.
The individual unit reports can be found on the VMGA website. The representative’s “Question of the Day”, “How is your local unit participating with
Unfinished Business
President Haggerty suggested that a unit take on
fund-raising or become part of the committee. There will be more information on
marketed items at the next meeting.
.
New Business –
Cheri volunteered for
one day with the Virginia Extension Service Association (VESA) at the General Assembly, in
Announcements
Next Board Meeting – April 14th in Bedford / Unit Rep - Patty Gamache
Meeting schedule was listed in the December minutes and will
be posted on the website www.VMGA.net
Meeting
adjourned at 1:45 p.m.
Respectfully
submitted,
Angela
Cingale – VMGA Secretary
Virginia Master Gardener Association, Inc
Treasurer’s Report
February 10, 2007
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Data As OF: |
1/31/2007 |
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Overall
Balance of Accounts |
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Checking
Account Balance |
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$4,754.04 |
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PDR
Education Endowment CD Balance |
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$7,950.97 |
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Reserve
CD Balance |
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$6,858.94 |
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Future
Dues CD Balance |
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$4,188.02 |
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Total
Overall Balance of Accounts |
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$23,751.97 |
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Checking
Balance as of |
11/30/2006 |
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$4,623.44 |
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Receipts |
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Coord
Endowment Gifts |
$56.63 |
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FY 08-17
dues |
$300.00 |
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FY 07
dues (current FY) |
$180.00 |
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Education |
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$0.00 |
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Fundraising |
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$750.00 |
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Gift for
EEF |
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$0.00 |
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$1,286.63 |
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Disbursements |
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Comm/Support |
$0.00 |
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Coord
Endowment Cmte |
$0.00 |
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Coord
Endow Gift Transfers |
$0.00 |
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Education |
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$0.00 |
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EEF Gift
Transfers |
$0.00 |
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EEF
Scholarships |
$0.00 |
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Elections |
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$0.00 |
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Fund
Raising Cmte |
$748.80 |
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Fund
Raising Gifts to Endowment |
$0.00 |
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Lifetime
Dues Transfers |
$0.00 |
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Marketing |
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$0.00 |
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Membership
& Roster |
$0.00 |
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Newsletter |
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$273.19 |
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State
Fair |
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$0.00 |
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Officers
Expense |
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President |
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$52.50 |
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Vice President |
$0.00 |
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Secretary |
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$78.29 |
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Treasurer |
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$3.25 |
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-$1,156.03 |
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Checking
Balance as of |
1/31/2007 |
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$4,754.04 |
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Year to Date Income & Expenses to Budget FY 07 |
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Income
YTD |
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Committee |
Budget |
Income |
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Membership |
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FY 07
(Lifetime/Prior Year) |
$2,920.00 |
$2,852.00 |
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FY 07
(Current FY) |
$2,000.00 |
$2,244.00 |
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Subtotal |
$4,920.00 |
$5,096.00 |
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Education |
$2,400.00 |
$2,747.50 |
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Fundraising |
$4,000.00 |
$4,133.25 |
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total |
$11,320.00 |
$11,976.75 |
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