Virginia Master Gardener Association, Inc.
(Bedford) Patty Gamache; (Chesapeake) Pinky Derieux; (Fairfax City - Green Spring) Doreen Jagodnik; (Fairfax - Merrifield) George Graine; (Fauquier) Jim Scibek; (Halifax) Bill McCaleb; (Hanover) Christy Brennan, Cheri Haggerty; (James City County/Williamsburg) Barbara Gustafson; (Luray) Bud and Fran Gregory; (Lynchburg) Karen Sacasky; (Montgomery) Angie Hall; (Norfolk) Elsie Holliday, Josie Remmy, Don Snipes; (Northern Neck) Jinny Estell; (Prince William) Pat Reilly, Bill and Janet Scott; (Roanoke) Virginia Craig; (Rockbridge) Ted Jenks; (Virginia Beach) Paul Campbell, Mary Ann Kincaid, Fran Shelton, Betty Villers; (Virginia Tech/VCE) David Close; (York) Jackie Lohr.
President Bill McCaleb called the meeting to order at 11: 30 AM in Torgerson Hall on the Campus of Virginia Tech.
President McCaleb welcomed us all to the June board meeting in Blacksburg and introductions followed around the room.
The April minutes were accepted as corrected.
Treasurer's
Report - Pat Reilly
Treasurer Pat
Reilly reported:
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Checking Account Balance |
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$9,457.68 |
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Money Market (including PDR EEF of $4350.38) |
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$7,661.01 |
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CD Balance |
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$6,606.40 |
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Total Overall Balance of Accounts |
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$23,725.09 |
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Balance as of 3/31/2006 (reconciled) |
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$6,860.34 |
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Income |
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FY 06 dues |
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$144.00 |
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FY 07 dues |
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$2,136.00 |
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FY 08-16 dues |
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$468.00 |
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Fundraising (flag) |
$15.00 |
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EEF |
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$150.00 |
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VT Endowment |
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$135.95 |
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Elections (returned stamps) |
$3.12 |
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$3,052.07 |
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Expenses |
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Membership |
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-$166.58 |
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Newsletter |
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-$222.83 |
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President |
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-$25.00 |
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Secretary |
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-$13.64 |
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Treasurer |
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-$26.68 |
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-$454.73 |
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Balance as of 5/31/2006 |
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$9,457.68 |
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Year to Date Income & Expenses to Budget FY 06 |
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Income YTD |
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Committee |
Budget |
Income |
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Membership |
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FY 06 |
$5,640.00 |
$3,626.00 |
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FY 07-16 |
$1,560.00 |
$3,930.00 |
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Subtotal |
$7,200.00 |
$7,556.00 |
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EEF |
$0.00 |
$229.00 |
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Education |
$3,000.00 |
$1,143.59 |
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Fundraising |
$3,000.00 |
$6,167.00 |
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Communication |
$0.00 |
$24.95 |
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Gift for Endow |
$0.00 |
$1,717.95 |
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Election |
$0.00 |
$3.12 |
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total |
$13, 200.00 |
$16,841.61 |
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Expenses YTD |
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Committee |
Budget |
Expense |
Year-End |
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Comm/Support |
$450.00 |
-$292.35 |
$182.60 |
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EEF |
$400.00 |
-$600.00 |
$29.00 |
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Elections |
$360.00 |
-$364.53 |
-$1.41 |
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Endowment |
$200.00 |
-$82.51 |
$117.49 |
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Marketing |
$150.00 |
-$180.00 |
-$30.00 |
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Membership |
$1,600.00 |
-$1,493.25 |
$106.75 |
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Newsletter |
$3,500.00 |
-$2,760.73 |
$739.27 |
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State Fair |
$220.00 |
-$142.59 |
$77.41 |
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Fundraising |
$150.00 |
-$6.90 |
$143.10 |
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-$2,500.00 |
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Education |
$3,000.00 |
-$1,153.10 |
$1,846.90 |
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Gift CoordEndow |
$3,000.00 |
-$4,552.10 |
$1,552.10 |
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Officers Expense |
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President |
$75.00 |
-$45.00 |
$30.00 |
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Vice President |
$25.00 |
$0.00 |
$25.00 |
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Secretary |
$35.00 |
-$24.18 |
$10.82 |
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Treasurer |
$35.00 |
-$68.43 |
-$33.43 |
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total |
$13,200.00 |
-$14,265.67 |
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Fundraising |
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Auction |
$3,887.00 |
-$406.90 |
$3,480.10 |
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Flags |
$2,265.00 |
-$2,100.00 |
$165.00 |
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$6,152.00 |
-$2,506.90 |
$3,645.10 |
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The President's Report and all Committee Reports were deferred to the Annual Meeting, Saturday night, June
24, 2006.
Finance Committee - Bill Scott recommended that the standing rules be changed to reflect change in dues amounts available for expenditure in a fiscal year. This will create restricted funds to reflect dues paid in advance. Motion made and carried that standing rules be changed to reflect the creation of restricted funds in the amount equal to dues paid in advance. Money for future years' dues won't be spent until that year.
A new item will be added to the Standing Rules under Officer Guidelines and Treasurer to read:
5. Will maintain an accounting of dues paid in advance, restricting their use until the fiscal year for which they were paid.
The Unit reps attending were asked to send their reports to the secretary. They will be posted at www.VMGA.net and printed in the next newsletter.
Extension Liaison - Dave Close, MG Coordinator
Dave deferred his report to the annual meeting on Saturday night.
Unfinished Business
None.
Mary Ann Kincaid has membership reports available for each unit that lists current paid members and those members who have not renewed. Contact these people in your unit and encourage them to renew. Lists also provide results of interest survey for each of the new or renewed members which could be of benefit to leadership in the unit.
Don't forget the Brag Boards need to be up and ready by 5:00p.m..
Future Board Meetings:
August 12 - Gloucester, 10:00 a.m.
October 14 - Washington County, 10:00 a.m.
December 9 - York County, 10:00 a.m.
Meeting adjourned at 11:52 a.m.
Respectfully submitted,
Betty Villers, Secretary
VMGA